Risk Management Resources

COVID-19
RESOURCES
Related to Charter School Operations

In an effort to provide the charter school community with up-to-date information as it pertains to the COVID-19 pandemic, the CharterSAFE team is actively developing and gathering guidance and resources and posting to this page. The information and links provided are for informational purposes only. CharterSAFE shall not be held liable for the information or its contents. For more resources and weekly updates, remember to follow us on LinkedIn.

SB 1159 Reporting

• COVID-19 Notification and Reporting Requirements

(Members only - sign in to view details)

CharterSAFE
Webinars

SB1159

• Webinar Recording
• PowerPoint Handout

How to Prevent COVID-19 Related Employee Lawsuits

• Webinar Recording: Part 1
• Webinar Recording: Part 2
• PowerPoint Handout
• Questions and Answers From Webinar

Re-Opening Schools Safely

• Webinar Recording
• PowerPoint Handout
• Questions and Answers from Webinar

Avoiding Claims - COVID-19 Risk Management Issues

• Webinar Recording
• PowerPoint Handout
• Questions and Answers from Webinar 

Distance Learning - Students

• Technology Acceptable Use Policy
• California Department of Education: Distance Learning/Independent Study
• California Department of Education: Chronic Absenteeism
• California Department of Education: Sending Students Home: Continuity of Teaching and Learning
• California Department of Education: Testing
• Distance Learning with Gateway Impact: Gateway Public Schools
• Fortune Schools Distance Learning Hub: Fortune Public Schools

Special Education

US Department of Education letter regarding Children with Disabilities

• California Charter Schools Association: Distance Learning - Framework for the Delivery of Special Education Services
• Charter Schools Development Center: Tips from the Front Lines on How to Transition Special Education to Distance and Online Settings

Human Resources

Miscellaneous

• Executive Oder 66-20 "Teacher Credentialing and Assignment Monitoring"
• Q&A's for the Families First Coronavirus Response Act

Remote Work - Staff

• Cyber Security Recommendation for Telecommuting
• Telecommuting Safety Recommendations
• Ergonomics Checklist (Credit to POMS)
• Best Practices - Working From Home CA (Credit to POMS)
• Sample Telecommuting and Allowance Policy (Credit to Ingenium Schools)
• Best Practices Returning Employees to Work Under COVID-19 (Credit to POMS)

Workplace Poster & Notice to Employees

• U.S. Department of Labor Employer FFCRA Posting FAQ
• Families First Coronavirus Response Act (FFCRA) Poster (non-federal)
• U.S. Department of Labor Employee Fact Sheet

Workers' Compensation Claims

• Kaiser On-the-Job COVID-19 Protocols

Staff Reduction/Layoff/Reduction in Force (*Members Only Resource - sign in to view)

HR Material

• Business Justification Memo template - layoff
• Business Justification Memo template - school site closure
• SCRIPT - lay off - elimination of position - 39 years or younger - SEVERANCE
• SCRIPT - lay off - elimination of position - 40+ years old - SEVERANCE OFFERED
• SCRIPT - lay off - elimination of position - NO SEVERANCE
• Staff Communication After Layoff
• Termination Checklist

Optional to Employee

• Expense Report Form
• Separation Letter template - layoff & position eliminated
• Separation Letter template - layoff, position eliminated & poor performance
• Table of Contents - notebook
• Timesheet

Required to Employee

• California Department of Health Care Service - Notice to Terminating Employees (Form 9061 Rev 06-10)
• EDD Claimant Benefits (Form 2320M Rev 9 11-18)
• EDD For Your Benefit (Form 2320 Rev 64 11-19)
• EDD What You Need To Know (Form 1275B Rev 4 2-19)
• Federal Earned Income Tax Credit Notice (IRS Notice 797 Rev 12-2019)
• Notice to Employee as to Change in Relationship

Loss Control/Safety

• Tips for Securing Property
• HSA Factsheet
• Sample Infectious Disease Plan
• Hand Sanitizer Information
• Reminders for Using Disinfectants
• Custodial Practices
• California Department of Education: Health Practices & Cleaning

State Resources

COVID-19 Website

California Department of Public Health (CDPH) Resources

• COVID-19 Industry Guidance - Schools and School-Based Programs 
• Messaging from the California Department of Public Health
• COVID-19 and Reopening In-Person Instruction Framework & Public Health Guidance for K-12 Schools in California, 2020-2021 School Year
• COVID-19 School Guidance Checklist

Executive Orders and Legislation

• Executive Order N-26-20
• State of California - Governor Newsom's Executive Order
• SB-117 Education Finance
• SB-89 Budget Act of 2019

California Department of Education

• Coronavirus Response and School Reopening Guidance - Health Services & School Nursing (CA Department of Education)

Federal Resources

• Guidelines for Reopening America
• Centers for Disease Control and Prevention
• FEMA Declaration
• Occupational Safety and Health Administration Guidance on Preparing Workplaces for COVID-19

Additional Resources from California Charter School Support Organizations

CharterSAFE believes these resources will be helpful to you. Please note that links to these sites should not be misconstrued as endorsements.

• Association of California School Administrators: Contains resources from school districts and public health agencies
• California Charter Schools Association: CCSA is offering charter schools guidance and sample resources that help response efforts to COVID-19
• Charter Schools Development Center: In-depth tracking of the COVID-19 pandemic as it relates to all areas of charter school operations
• Young, Minney & Corr: Legal updates and resources
• Hansberger and Klein: Legal update and resources

Two New Programs for CharterSAFE Members