Risk Management Resources

COVID-19
RESOURCES
Related to Charter School Operations

In an effort to provide the charter school community with up-to-date information as it pertains to the COVID-19 pandemic, the CharterSAFE team is actively developing and gathering guidance and resources and posting to this page. The information and links provided are for informational purposes only. CharterSAFE shall not be held liable for the information or its contents. For more resources and weekly updates, remember to follow us on LinkedIn.

SB 1159 Reporting

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CharterSAFE
Webinars

How to Prevent COVID-19 Related Employee Lawsuits

• Webinar Recording: Part 1
• Webinar Recording: Part 2
• PowerPoint Handout
• Questions and Answers From Webinar

Segment 1 - Staff Reduction/Layoff/Reduction in Force

HR Material

• Business Justification Memo template - layoffs
• Business Justification Memo template - school site closure
• SCRIPT - lay off - elimination of position - 39 years or younger - SEVERANCE
• SCRIPT - lay off - elimination of position - 40+ years old - SEVERANCE OFFERED
• SCRIPT - lay off - elimination of position - NO SEVERANCE
• Staff Communication After Layoff
• Termination Checklist

Optional to Employee

• Expense Report Form
• Separation Letter template - layoff & position eliminated
• Separation Letter template - layoff, position eliminated & poor performance
• Table of Contents - notebook
• Timesheet

Required to Employee

• California Department of Health Care Service - Notice to Terminating Employees (Form 9061 Rev 06-10)
• EDD Claimant Benefits (Form 2320M Rev 9 11-18)
• EDD For Your Benefit (Form 2320 Rev 64 11-19)
• EDD What You Need To Know (Form 1275B Rev 4 2-19)
• Federal Earned Income Tax Credit Notice (IRS Notice 797 Rev 12-2019)
• Notice to Employee as to Change in Relationship

Segment 2 - Return to Work Considerations

• Discipline - Performance Improvement Plan - master
• Discipline - Verbal Counseling or Written Warning - master

Segment 4 - New & Existing Employees Considerations

• USCIS Form I-9 (dated 10-31-2019 effective 05-01-2020)

Re-Opening Schools Safely

• Webinar Recording
• PowerPoint Handout
• Questions and Answers from Webinar
• CharterSAFE's Social Distancing Protocol (English)
• CharterSAFE's Protocol de Distanciamiento Social (Spanish) 
• Injury Illness Prevention Plan Addendum Template
• COVID-19 School Re-Opening Checklist
• COVID-19 Face Covering Policy
• Pandemic Employee Temperature Monitoring Protocol
• California Department of Public Health Guidance for the Use of Face Coverings (updated 6/18/20)
• Developing and Implementing COVID-19 Screening Procedures

Executive Order N-62-20 Workers Compensation and COVID-19

• Webinar Recording
• PowerPoint Handout
• Checklist
• Flow Chart 

Avoiding Claims - COVID-19 Risk Management Issues

• Webinar Recording
• PowerPoint Handout
• Questions and Answers from Webinar 

Distance Learning - Students

• Technology Acceptable Use Policy
• California Department of Education: Distance Learning/Independent Study
• California Department of Education: Chronic Absenteeism
• California Department of Education: Sending Students Home: Continuity of Teaching and Learning
• California Department of Education: Testing
• Distance Learning with Gateway Impact: Gateway Public Schools
• Fortune Schools Distance Learning Hub: Fortune Public Schools

Special Education

US Department of Education letter regarding Children with Disabilities

Human Resources

Miscellaneous

• Executive Oder 66-20 "Teacher Credentialing and Assignment Monitoring"

Remote Work - Staff

• Cyber Security Recommendation for Telecommuting
• Telecommuting Safety Recommendations
• Ergonomics Checklist (Credit to POMS)
• Best Practices - Working From Home CA (Credit to POMS)
• Sample Telecommuting and Allowance Policy (Credit to Ingenium Schools)
• Best Practices Returning Employees to Work Under COVID-19 (Credit to POMS)

Workplace Poster & Notice to Employees

• U.S. Department of Labor Employer FFCRA Posting FAQ
• Families First Coronavirus Response Act (FFCRA) Poster (non-federal)
• U.S. Department of Labor Employee Fact Sheet

Workers' Compensation Claims

• Kaiser On-the-Job COVID-19 Update
• Kaiser On-the-Job COVID-19 Protocols

Facilities

• Tips for Securing Property

Health

The Healthy Schools Act requires anyone using any pesticide at school or child care center to complete annual training. Sanitizers and disinfectants are antimicrobial pesticides because they kill germs. This includes teachers, aides, custodians, and food service workers. Anyone using these products must complete annual training, which is available on SafeSchools, and is titled “Integrated Pest Management”.

• Sample Infectious Disease Plan
• Hand Sanitizer Information
• Reminders for Using Disinfectants
• HSA Factsheet
• Custodial Practices
• California Department of Education: Health Practices & Cleaning

California Department of Public Health (CDPH) Resources

• COVID-19 Industry Guidance - Schools and School-Based Programs 
• Messaging from the California Department of Public Health
• May 7 School Guidance on COVID-19
• Feb 11 COVID-19 Guidance for Childcare and Preschool Settings

Healthy Meals

Where school meals are available

• LAUSD
• Orange County
• NORCAL

School Closures and Funding

• Executive Order N-26-20
• State of California - Governor Newsome's Executive Order
• SB-117 Education Finance
• SB-89 Budget Act of 2019
• California Department of Education: School Closures and Funding
• California Department of Education: Scenario Planning/How to Address Fear

Federal Resources

• Guidelines for Reopening America
• Centers for Disease Control and Prevention
• FEMA Declaration
• Q&A's for the Families First Coronavirus Response Act
• Occupational Safety and Health Administration Guidance on Preparing Workplaces for COVID-19

Additional Resources from California Charter School Support Organizations

CharterSAFE believes these resources will be helpful to you. Please note that links to these sites should not be misconstrued as endorsements.

• Association of California School Administrators: Contains resources from school districts and public health agencies
• California Charter Schools Association: CCSA is offering charter schools guidance and sample resources that help response efforts to COVID-19
• Charter Schools Development Center: In-depth tracking of the COVID-19 pandemic as it relates to all areas of charter school operations
• Young, Minney & Corr: Legal updates and resources
• Hansberger and Klein: Legal update and resources

CharterSAFE Newsletters with COVID-19 Updates

• April 14, 2020: Protecting School Property During Campus Closure
• April 07, 2020: Practices to Keep Your Employees and Technology Safe & Avoiding Claims - Guidance for the Effective Delivery of Special Education Services
• March 17, 2020: COVID-19 Resources Page Announcement
• February 28, 2020: Coronavirus Disease 2019 (COVID-19) Situation Summary
• February 6, 2020: Coronavirus Disease 2019 (COVID-19) Situation Summary

Two New Programs for CharterSAFE Members