Accident/Injury Procedure

Sample School Accident/Injury Procedure:

With respect to student injuries on campus or school-sponsored activities, this is the recommended practice:

  1. Immediately attend to the injured student. Staff responders should be cautious about contact with blood; access to latex/rubberized gloves is recommended. You can also purchase low-cost mouth protectors for CPR for the first aid kit.
  2. If it appears that the injury requires professional medical attention, contact parents (and/or paramedics depending upon the seriousness of the injury). Head and eye injuries always require a call to the family. Staff should be told to ask themselves what they would do if this child was theirs. There is no harm in erring on the side of caution; make sure they are empowered to call paramedics.
  3. In advance of any injury, identify the responsible parties who can provide first aid. There should be a sufficient number to handle an emergency at any time on campus or at off-campus activities. Make sure the location of first aid supplies is known to all and accessible.
  4. If the injury requires first aid, use formal first aid training received by employees.
  5. If the parent can’t be there, a staff member should accompany the student in the ambulance.
  6. All students are covered by Student Accident Insurance (SAI). The coverage is primary if the family has no insurance and the limit is $50,000. If the family has health insurance, the SAI will pay the deductible and other out of pocket expenses.
  7. SAI claim forms should always be given to the parent when professional medical treatment is recommended or provided. Go to the “Claims” tab at and click on “Student Accident Claim Forms.” There are forms to download in English and Spanish. The school completes part 1A and gives the form to the parent. If you scroll down, there are instructions, FAQs, and an ID card that can be presented to the medical provider (it contains the billing information).
  8. Please also complete an incident report whenever the incident requires professional medical treatment, or you recommend treatment to the family. There is an online form on the website under the “Student Injuries” tab. It is important to document what happened, who witnessed it, what steps were taken, etc. in case there is a claim or lawsuit later. You will receive a copy, our claim adjuster receives a copy, and my office receives a copy. We hold on to these incident reports because injuries involving minors may result in a claim or lawsuit years from now. We may also call you for information or to provide risk management suggestions related to the underlying cause of the injury.
Kim Alonzo

Kim Alonzo, ARM-P, CSRM, CEAS
Manager, Risk Management

Main: 888.901.0004
Direct & Fax: 818.394.6532